Administrative Support V

Chicago, IL

Full Time

RE&TS

Student (College)

OFFICE OF THE COOK COUNTY CLERK

  NOTICE OF JOB OPPORTUNITY

Administrative Support V

Reference ID: COB – 00001
Posting Date: April 09, 2025
Closing Date: April 23, 2005, @ 11:59:00 PM
Status: Full-time
Shift Start Time:  9:00 A.M.
Shift End Time:  5:00 P.M.
Department: Accounting
Division: RE&TS
Location: 118 N. Clark Street
Salary Range:  $65,488
Grade: 17
Union: SEIU 73
Job Code: 5801
FLSA Status:
Application Process: Internal/External

Job Summary

Reporting directly to the Manager of Accounting and Finance, Administrative Assistant V reviews financial documentation to ensure the accuracy and timeliness of the accounting data and
provides that data to the Manager and the Deputy Clerk of Real Estate and Tax Services for the creation of financial statements. Administrative Assistant V performs a full range of financial record-keeping duties including revenue collection, recording, classification, journalizing and analysis as well as assisting the RE & TS Division as needed to meet Cook County revenue reporting requirements.

Essential Job Duties

Performs accounting functions to support the revenue reporting function of the Real Estate and Tax Services Division.
Validates, reconciles, and consolidates Cashier collection reports for prior day revenue collected.
Research, tracks, and resolves financial account balancing issues and/or discrepancies.
Oversees the Accounts Payable function, which is the refund payment function of the RE & TS Division to Tax Buyers and Homeowners, by monitoring and printing checks, creating refund reports weekly.
Resolving customer issues and/or discrepancies related to refunds.
Meets internal deadlines as assigned by the Deputy Clerk of Real Estate and Tax Services or designee.
Maintains and updates all subsidiary ledgers.
Manages the accounts receivable process.
Create and maintain the Accounts Receivable Aging Report.
Facilitates collection process for checks return due to insufficient funds.

Maintains storage of finance and cashiering documents for internal and external audit purposes and for destruction consistent with applicable document retention standards.
Processes, tracks, and submits escheatment letters to the State of Illinois.
Serves as a backup to complete other general accounting responsibilities and duties within the RE & TS Division.
Records, verifies, monitors, and signoff for Armored Car pickups and deliveries.
Assists in the Records Management process including but not limited to managing check destruction, storage of key records, and updating records application in accordance with the State of Illinois.
Other duties as required by the Deputy Clerk of Real Estate and Tax Services or Designee.

This list represents the essential tasks performed by the position. Employees may be assigned additional duties by management as required.

Minimum Qualifications

Bachelor’s Degree or higher in Accounting, Business, or Finance from an accredited college or university.
Three (3) years of full-time paid work experience in the daily management of accounts or financial records.
Basic knowledge and understanding of GAAP.
Understanding Revenue Cycle Management.
Proficiency with Microsoft Office 365.
Proficiency is Great Plains or related Accounting Software.

Preferred Qualifications

Master’s degree in Accounting, Finance or CPA designation.
Five (5) years of full-time paid work experience in Government Accounting and/or Government Auditing.
Knowledge of 35 ILCS 200 – Property Tax Code
Proficiency with Microsoft Office 365.

Knowledge, Skills and Abilities

Basic computer skills, including Microsoft Office 365.
Knowledge of Cook County Ordinances regarding pricing for revenue collection.
Knowledge or understanding of the IL Tax Code
Knowledge of Great Plains accounting software.
Skill utilizing software programs to manipulate and track financial data.
Ability to utilize calculators, databases, and bank accounts.
Ability to utilize computer systems to create and maintain computerized bookkeeping records and run database reports.
Ability to perform accurate calculations and computations in tandem with accounting assignments.
Ability to write in a clear and coherent manner.
Ability to work independently and make decisions in accordance with established policies and regulations.
Ability to manage time and meet reporting deadlines.
Ability to exercise good judgement relating to customer service.
Ability to communicate objectively and to work well with fellow Employees and customers.

Physical Requirements

Long periods of time working on a computer requiring vision and typing capability.
Standing and walking for moderate periods of time.
Ability to sit for at least two (2) hours at a time.
May have to lift 10 lbs.

COOK COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER

Any offer of employment will be contingent on the applicant passing a drug screening test, background check and any required pre-employment testing.

The duties listed are not set forth for the purpose of limiting the assignment of work. They are not to be construed as a complete list of the many duties normally to be performed under a job title or those to be performed temporarily outside of an employee’s normal line of work.

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M1: Bachelor’s Degree or higher in Accounting, Business, or Finance from an accredited college or university.*

M2: Three (3) years of full-time paid work experience in the daily management of accounts or financial records.*

M3: Basic knowledge and understanding of GAAP.*

M4: Understanding Revenue Cycle Management.*

M5: Proficiency with Microsoft Office 365.*

M6: Proficiency is Great Plains or related Accounting Software*

P1: Master’s degree in Accounting, Finance or CPA designation*

P2: Five (5) years of full-time paid work experience in Government Accounting and/or Government Auditing.*

P3: Knowledge of 35 ILCS 200 – Property Tax Code*

P4: Proficiency with Microsoft Office 365.*

Internal Candidates will be given certain preferential treatment in the hiring sequence consistent with the General Hiring Process. Are you currently employed with Cook County Clerk's Office? *

Veterans will be given certain preferential treatment in the hiring sequence consistent with the General Hiring Process. To be considered for Veterans' Preference, Applicant must: (i) Have served in the United States Armed Forces on active duty for a period of not less than six months of continuous service and have not been dishonorably discharged; and (ii) Submit a copy of their DD-214 form at the time of application *

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A “disabled veteran” is one of the following:
- a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or
- a person who was discharged or released from active duty because of a service-connected disability.
A “recently separated veteran” means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.
An “active duty wartime or campaign badge veteran” means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.
An “Armed forces service medal veteran” means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

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Monica Gordon Cook County Clerk's Office Thanks for visiting the Cook County Clerk's Office Career Page. Please review our open positions and apply to the positions that match your qualifications.

Administrative Support V

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Monica Gordon
Cook County Clerk's Office

Thanks for visiting the Cook County Clerk's Office Career Page. Please review our open positions and apply to the positions that match your qualifications.